Improvement of Business Processes & Information Technology of the System for State Registration of Rights to Immovable Property

Request For Proposals

General Information
Country:   Mongolia
City/Locality:   Ulaanbaatar/Mongolia and other specified sites as described in RFP
Notice/Contract Number:   CA/MCA-M/MCC/PRP/CS/049/2009
Publication Date:   Sept 20, 2009
Deadline:   Nov 6, 2009
Funding Agency:   Millennium Challenge Account
Buyer:   Millennium Challenge Account - Mongolia
Procurement Agent: Crown Agents USA - JICS Japan
Original Language:   English

Contact Information
Address:   Erdenebalsuren Damdin
Procurement Agent Specialist
Room 307, 3rd floor, Academy of Management Building- III,
Orgil Complex, Khoroo- 11, Khan-Uul District
Ulaanbaatar   210136
Mongolia
Telephone:   976-701-20032
Fax:   976-701-20031
Email:   Click here
Web Site:   http://www.mca.mn

Goods, Works and Services

 

Original Text

Letter of Invitation for Proposals

Ref: Improvement of Business Processes & Information Technology of the System for State Registration of Rights to Immovable Property
RFP Ref: CA/MCA-M/MCC/PRP/CS/049/2009

1. The Millennium Challenge Corporation (“MCC”) and the Government of Mongolia (the “Government”) have entered into a Millennium Challenge Compact for Millennium Challenge Account assistance (the “Compact”) to help facilitate poverty reduction through economic growth in Mongolia. The Government, acting through Millennium Challenge Account Mongolia (“MCA Entity”), intends to apply a portion of the MCC Funding to eligible payments under a contract for which the Request for Proposals (RFP) is issued. Contract payments are made from the United States Government directly, or through the MCA Entity independent Fiscal Agent. Any payments made under the proposed contract will be subject, in all respects, to the terms and conditions of the Compact and related documents, including restrictions on the use of MCC funding and conditions to the disbursements of MCC funding. No party other than the Government and the MCA Entity shall derive any rights from the Compact or have any claim to the proceeds of MCC Funding.

2. The objective of the consultancy service is to implement the Property Rights Project activity as described in Annex I of the Compact, in order to make registration processes more efficient and effective for the public and private sectors. Specifically, the Consultant will provide full business analysis and recommendations on improving registration information technology systems, processes and procedures; develop management and guidance documents on them; digitize registry data, including digital backups of all information; develop interconnection of 13 separate offices of the GASR: the central office complex; four district offices in Ulaanbaatar; and eight regional offices; incorporate Property Registry processes and information into GASR’s IT systems, especially connection of Property Registry and Civil Registry files; establish data flow connections between GASR (especially Property Rights) data and the NLIS; and cooperate with architectural design firm, LRC firm, Monitoring and Evaluation Contractor and IT and equipment provider. The Consultant’s activity will consist of three (3) phases following the contractual protocol of a base period (2 phases) and one (1) option period:

Phase 1 – Analysis of business processes and procedures and assessment of the Property Registry’s IT systems within the new GASR environment for all 13 MCA-M project GASR offices and input into architectural plans for Phase 2 offices.

Phase 2 – Implementation of new business processes and procedures and IT systems, including related training, for GASR Central Property Registry, 1 district office in Ulaanbaatar, and 5 regional offices, as shown in the TOR.

Optional Phase – Input into architectural plans, and implementation of new business processes and procedures and IT systems, including related training, for 3 GASR district offices in Ulaanbaatar and 3 regional offices, as shown in the TOR. MCA-M shall have the right to exercise all or part of this option no later than 31 October 2010 at its sole discretion.

3. Interested consultants are encouraged to visit MCA Entity’s website www.mca.mn and review the Compact (under icon Governing Documents) and the other pertinent information.

4. This invitation for Proposals follows the General Procurement Notice that appeared in dgMarket (www.dgmarket.com) on 19 August 2009, UNDB Online (www.devbusiness.com) on 20 August 2009, the MCA Entity website (www.mca.mn) on 19 August, and local newspapers: Unuudur on 20 August 2009 and Udriin Sonin on 21 August 2009.

5. The MCA Entity now invites proposals to provide the consultant services referenced above (“Proposals”). More details on these consultant services are provided in the Terms of Reference.

6. The Request for Proposal (“RFP”) is open to all eligible entities or persons (“Consultants”) who wish to respond. Consultants may only associate with each other in the form of a joint venture or in a sub-consultancy agreement to complement their respective areas of expertise to enhance their capacity to successfully carry out the assignment and so long as any association is otherwise formed in accordance with the terms of the RFP.

7. A Consultant will be selected under the Quality and Cost-Based Selection (QCBS), the evaluation procedure for which is described in sections of the RFP in accordance with “MCC Program Procurement Guidelines” which are provided on the MCC website www.mcc.gov.

8. The RFP Document includes the following Sections:
Section 1 Instruction to Consultants
Section 2 Proposal Data Sheet
Section 3 Qualification and Evaluation Criteria
Section 4A Technical Proposal Forms
Section 4B Financial Proposal Forms
Section 5 Contract Forms
Section 6 Terms of Reference

9. Consultants interested in obtaining the full Request for Proposal and in submitting a Proposal should register their interest by sending an e-mail, giving full contact details of the Consultant to:


Crown Agents Inc
Procurement Agent for Millennium Challenge Account-Mongolia
Academy of Management Building- III, 3rd floor, Room 307
Orgil Complex, Chinggis Ave, Khoroo 11, Khan-Uul District
Ulaanbaatar 210136, Mongolia
For Attn: D. Erdenebalsuren, Procurement Agent Specialist
Tel: +976 11 70120032; Fax: +976 11 70120031.
Email: mongoliapa@crownagents.com
With CC to: gerelbat@mca.mn, B. Gerelbat, Procurement Officer, MCA-Mongolia


10. The closing time for receipt of Proposals is 6 November 2009 at 15:00 hours (Ulaanbaatar time) in Mongolia. Proposals received after this time and date shall not be considered and will be returned unopened. Consultants should be aware that distance and customs formalities may require longer than expected delivery time.


Chief Executive Officer
Millennium Challenge Account - Mongolia
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